Starting Word
How to start Microsoft Word:
1. Click the Start button - the Start menu appears
2. Point to the entry for All Programs
3. Click on the entry for Microsoft Office – Word 2007
An overview of Word
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The Office button
:contains a menu of
file-related commands. Click the Office Button to see the available commands.
Select a command by clicking on it.
The Quick access toolbar: a set of frequently used commands. The default are to save a file, to undo the last, and to repeat your most recent action.
The Ribbon tabs: provide you with a set of tools that are relevant to what you are currently doing. In the example above, the Home tab contains formatting and editing options.
The Title bar:displays the name of the program and the name of the current document. If you haven’t named the document yet, then it will be called something like Document1
Window controls: are used to change the size of a window, or to close it.
The Vertical scrollbar: is used to scroll up and down the page. You can also click on the little down arrow below the scrollbar to move down the page. If your page is wider than the screen display, then you will also see a Horizontal scrollbar across the bottom of the window.
The Status and information bar: displays useful information about your document, such as the page count and number of words.
Options for viewing a document in Word
Word offers you
five different views of your “virtual piece of paper”:
- Print layout
- Full screen reading
- Web layout
- Outline view
- Draft view
For our purposes, Print layout is the best document view to work with. In Print layout, the piece of paper on your screen looks almost exactly as it will appear when printed. You’ll be able to see precisely where the page breaks and the edges of the paper fall. Create, Save, Open and Close document You can open (or create) Word by starting clicking
the “Start Menu” - then “All Programs” -
and “ Microsoft Office” - and then “ Microsoft Office Word 2007”  To save your document, simply
click on the MS 2007 logo (Office Button)in the top left‐hand corner and the
menu bar that you see on your right here will drop down giving you various
options, including saving. Some important buttons and guidelines When you start Word, you effectively roll a new, empty page into your
Word “typewriter”. In addition, the cursor (the writing-mark) blinks contentedly and waits for
your text. Typing upper-case letters You want to type UPPER-CASE letters? Just hold down the [SHIFT] key, and
type the letters
that you’d like in upper case. You’ll find the [SHIFT] key in two places on your keyboard.  Correcting mistakes There is a wonderful key that helps you correct your mistakes, called the [BACKSPACE] key. You’ll find it directly above the
[ENTER] key. Each press of the [BACKSPACE] key deletes one character to the left of the cursor. Undoing steps Instead of erasing one word, you’d like to undo several steps at once?
No problem! 1. Each press of the Undo button (on the Quick Access
toolbar) takes you one step backwards. 2. If you click the little down arrow next to the Undo button,
you’ll see a list of all the steps you’ve taken so far. Using this list, you can select the specific
step(s) that you want to undo. 
Saving regularly Now you’ve saved your file for the first time, but that’s not enough!
You need to keep saving your work at regular intervals. 1. To save, click the Save button on the Quick Access
toolbar from time to time. 2. Or you can use the keyboard shortcut: press [CTRL] + [S]. Opening your documents There are two different approaches you can use for opening existing Word documents. To open a document directly from Word: 1. Click the Office button. A list of your most recent documents is displayed
on the right of the file menu. Click any file name to open it. 2. If the file you want is not on the list, then select the Open command. The button looks like a folder that’s being opened. 3. The Open dialog box will appear. o Click on the down arrow beside the Look In field and
select the file location (probably your F: drive or elsewhere). o Then choose your file by clicking its entry on the list. 4. Click the Open button in the lower right corner of the
dialog box. Alternatively, you can double-click on the file name to open it. 5. The contents of your file will be displayed on the screen. Note that
several documents can be open simultaneously – just repeat this process. To open a document from inside My Computer: 1. Select MY COMPUTER (or COMPUTER) from the Start menu or
by double-clicking its desktop icon. 2. Double-click on the drive containing the required folder and
file (this could also be a flash drive). 3. Double-click the folder you saved your document in, to see the files
that it contains. 4. Double-click the required file name, or else select it and press
[ENTER]. The file will open in Word. A new empty document You need a new, empty document? Nothing could be easier! If you already
have a document open on your screen, then you don’t even have to close it (although this
might be a good time to save it!). 1. Click the Office button and select the New option,
followed by Blank Document. 2. Alternatively, you can select the Insert tab on the
ribbon and click the Blank Page button on the extreme left. You’ll recognise it by the icon of a
dog-eared white page. 3. A new “sheet” will appear in your Word typewriter. Look at the title
bar. You’ll know the new document by its placeholder file name, for example Document2. 4. In addition, if you look at the Windows taskbar at the bottom of the
screen, you’ll see a new button for your new document. Don’t forget to save your new document with your own file name, and in
the correct location! If you’d like to move from one document to another, then all you have to
do is to click the corresponding button on the Windows taskbar.
Creating a new folder You’d like to have a new folder in which you can save your work? You can
create a new “data area” even from within Word. You do this using the Save As dialog box. 1. Click on the Office button and select the Save As option. 2. Click the Create New Folder button . 3. Now you’ll see a dialog box where you’ll name your new folder. Type
the new name in, for example Training. 4. Click OK. 5. Great service! Word will automatically switch over to your new
folder. 6. Give your file a name (the previous name that you entered was the folder
name) and click on the Save button. Save or Save As? When you save a file for the first time, it makes no difference
whatsoever! Really – it doesn’t matter whether you click on the Save icon,
or whether you select Save or Save As from the
Office button. Word will display the Save As dialogue box so that
you can specify a file name and location.
Only if you save the file again will you notice a difference: If you want to keep the same file name and location, then the Save
icon and the Save menu option will both save the file
with no further comment. If you’d like to save an existing document under a new name, or in a different location, then you need to use the Save As command. This will display the Save As dialogue box so that you can specify another file name and/or a new folder. Closing a document You’d like to close the current document without quitting Word? Just click the Office button and select the Close command You’ll see the Word screen without any document. Closing Word There are several methods you can use to end Word: Click the Office button, and then click the Exit Word button
in the bottom right corner. Alternatively, close the window by clicking on the X at the far right edge of the title bar. Selecting text Selecting a word You want to select just one word? No problem! 1. Position the mouse pointer directly over the word. 2. Double-click the left mouse button. It’s that easy! If you want to de-select text that you’ve selected, just click anywhere outside the selected text. Selecting a group of words Selecting a group of words isn’t hard either. 1. Position the mouse pointer before the first word in the passage to be
selected. 2. Click the left mouse button and hold it down. 3. Now, while holding the left mouse button down, drag the mouse over
the text. 4. Release the mouse button only when you’ve selected all the text you want. Selecting longer sentences The text you’d like to select extends over multiple lines? For example,
it begins on the upper right side of the screen but ends far below on the left? 1. Start by positioning the mouse at the beginning of the first
sentence. Hold the left mouse button down, and don’t release it until you’ve
selected the entire area you want. 2. Now drag the mouse directly downwards. This way you select an entire
line at a time. Don’t let go of the mouse button! 3. Have you selected too much text? Don’t let go of the mouse button yet! Just drag backwards to unselect, until you’ve reached the word that ends your selection. Selecting everything You’d like to select the whole document at once? That’s easy! At the
right end of the Home ribbon, click the down arrow next to the word Select, and then click Select All.  Character formatting Word provides an amazing range of tools to help you create
professional-looking documents! Characteristics that affect the appearance of one or more characters are called character formats. Changing the font The style of typeface that you use is called the font, and there
are literally hundreds to choose from! To change your font: 1. First, select the relevant text. This can be anything from a single
character to the entire document.
4. You’ll see a list with countless font choices. Scroll through the list until you’ve found the font you want to use. As you move the mouse over a particular font, your document will show what that font would look like – this is called Live Preview.  5. Select the font you want by clicking its name. Changing the font size You can change the size of the font to suit your needs: 1. Once again, first select the relevant text. 2. Find the Point Size field on the Home ribbon, and click
the drop-down arrow next to it. 3. On the list, find the font size that suits you and click it. Bold, italic, and underline Would you like your text to be bold, italic or underlined? It’s very
easy! As usual, you start by selecting the text that you want to format, since otherwise Word won’t
know where the new formatting should be applied. 1. Select the relevant portion of your text. 2. Click the appropriate character formatting button on the Home ribbon. for Bold  For italic  For Underline  The arrow next to the underline button offers you a choice of
underlining styles. 3. To turn a character format off, click the same button again. Different colours Colours can really make life worth living! And Word gives you the
ability to make your texts as colourful as you wish! The general rule applies
here too: first select your text, then act: 1. Find the Font Color button on the Home ribbon, and click the
drop-down arrow. 2. You’ll see a palette containing all the text colours available to
you. 3. Choose the text colour that you’d like by clicking on it. Paragraph
formatting Paragraph formatting applies to a complete paragraph - that is, all the
text between two occurrences of [ENTER]. And you don’t even need to select the text
first, unless you want to format more than one paragraph. Just position your cursor anywhere
inside the paragraph that you want to format. It’s as simple as that! Right, left, justify and center alignment By default, paragraphs are usually left-aligned: the left margin is straight, but the right margin is jagged (like in this manual). Word provides you with a number of other options though. Just position your cursor anywhere in the paragraph, and click one of the text alignment buttons on the Home ribbon.  Using bullets and numbered lists
Here’s how you can create a nifty bulleted list! 1. First, type the points that you want to bullet, one under another.
Make sure you create them as individual paragraphs by pressing [ENTER] after typing
each point. 2. Select the paragraphs that you’d like to bullet. 3. Click the Bullets or Numbering button in the Paragraph
section of the Home ribbon. 4. Look! The selected paragraphs have been formatted as bullet points. The drop-down arrow on the right of the Bullets button allows you to
choose from different bullet styles. Borders and shading You want to place a border around an entire paragraph? That’s no problem
either! 1. Place the cursor anywhere in the paragraph that you’d like to frame. 2. Click the Outside Borders button in the Paragraph
section of the Home ribbon. (Note: if the Outside Border button doesn’t show a “frame” icon, then click the drop-down arrow to select it  Arranging
text with tables If you need to include structured text in your document, then using a
table is the easiest way to make sure that it will remain neatly formatted,
even when you edit it. Creating a table It’s really easy to create a table. Here’s what you need to do: 3. Click at the point in your document where you’d like to add a table. 4. Click on the Insert ribbon tab.
5. Click on the Table button just below the Insert tab.  6. A blank table grid will appear. 7. Position the mouse pointer in the top left square of the table grid.
Click the left button, and hold it down while dragging the mouse down and to the right. This is how you specify the
number of columns and rows you’d like in your table. 8. Release the left mouse button, and the framework of your table is included in the document After you create a table, the Design ribbon will be displayed giving you a choice of standard table styles. Or use the Borders and Shading buttons
to design your own! Text effects with WordArt How would you like to create cool text effects with shadows and 3D?
Check out the WordArt functions! 1. Select the text to which you want to add WordArt effects. 2. Click the WordArt button on the Insert ribbon. 3. A selection of WordArt design options will appear. 4. Click on a design option to select it. 5. The Edit WordArt Text dialog box will allow you to change the font
style and size. Click OK to accept the settings. 6. Your selected text will be transformed by the WordArt you have
chosen! Creating a table of contents Why create a table of contents? When drafting a long document whose content is
broken up into several sections, a table of contents can help your reader make
effective use of your document by: •Providing a quick overview of the document’s
content. •Allowing your readers to quickly jump to the most
relevant sections of your document.
Before Word can create your table of contents, you
must first mark the beginning of each section with in your document. The easiest way to mark each
section is to apply one of Word’s standard header styles to each section header. In a single step, this will allow you to mark
the start of the section and format its title. Applying a header style to a section header •Select the title of the section you wish to mark.
• From the Home ribbon, go to the Styles
tab and select a style type from the drop-down menu. You can scroll through the
possible headers using the slide buttons on the side.
Creating a table
of contents Once you have formatted the title each section,
you are ready to create your table of contents. • Click in the place in your document where you
wish to insert the table of contents (typically somewhere in the beginning of
your document). • From the References , go to the Table of
Contents tab and click on the Table of Contents button. From the submenu, you can choose to automatically
insert a table of contents based on the thumbnail previews. Otherwise, click on
Insert Table of Contents... insert your own customized table of contents. Musa Kazimoto IT
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